The Estee Lauder Companies Administrative Assistant I (Part-Time) in Blaine, Minnesota

Administrative Assistant I (Part-Time)

Brand: Aveda

Description

Position Purpose:

Provide part-time administrative support to the office of the Senior Vice President, Global General Manager of Aveda. This position will work closely with the Administrative Assistant II to help with daily office tasks including: calendar management, travel arrangements, and expense reports.

Each Aveda employee will practice an individual commitment to sustainability and environmental responsibility in the workplace. We aim to steer society in a more sustainable direction for our benefit and the benefit of generations to come.

Each Aveda employee will actively participate in the Behavior Based Safety (BBS) program and is required to follow all safety practices and procedures.

Description of duties:

  • Manage calendar for SVP/Global GM by scheduling and prioritizing meetings, structuring day to allow for adequate work time with the ability for schedule to be flexible. Understand the design of calendar management to group Global and NA meetings by day.

  • Coordinate all domestic and international travel in accordance with ELC travel policy.

  • Create travel folders containing all pertinent trip information.

  • Prepare and manage travel expense reports in accordance to ELC policy.

  • Maintain department materials by ordering supplies related to department’s daily needs.

  • Schedule and manage details for large group meetings (i.e. catering, ground transportation, etc.)

  • Assist Administrative Assistant II in daily tasks as requested.

Qualifications

Education:

Bachelors degree or post-secondary education preferred

Experience:

5 years related administrative experience.

Others:

  • Strong organizational and interpersonal skills.

  • Professionalism and ability to manage confidential information.

  • Excellent written and oral communication skills.

  • Demonstrates initiative and has the ability to multi-task.

  • Ability to maintain flexibility and a positive attitude in a fast-paced, changing environment.

  • Must be proficient in Windows, Word, Excel, Outlook, and Powerpoint.

Job: Administrative

Primary Location: Americas-US-MN-Blaine

Job Type: Standard

Schedule: Part-time

Shift: 1st (Day) Shift

Travel: No

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 179049