The Estee Lauder Companies Regional Administrative Assistant, Tom Ford Beauty in California
Regional Administrative Assistant, Tom Ford Beauty
Brand: Tom Ford Beauty
Preparation for retailer meetings including updating side by side, pulling reports, compiling/analyzing info, etc.
Create retailer specific tracking/forms based on needs of business
Strong understanding of Passport including entering coop advertising, tracking and managing billing inquires
Able to conceptualize and creating tracking form or Region specific form based on business needs
Strong time management skills in supporting 2 regions and ability to adhere to deadlines
Ability to juggle multiple projects with ease
Clear and concise communication skills both written and verbal
Understanding of big picture business needs to ensure accuracy or reporting and structure of analysis
Ability to communicate clearly and effectively with multiple levels within the organization- Store Managers, Sees, Buyers, Planners etc.
Knowledge of travel booking tool and meeting contracts requirements
Understanding of budgets, cross charges, travel and expense and GERS
Seasonal Responsibilities include:
- Breakout of financial plans by account/by SEE, TOA Allocations, Passport entry, Maintenance of Door Profiles, Setup and maintenance of account specific side by sides and reporting.
Monthly responsibilities include:
- Month End numbers into SEE and RMD expense reports, Gratis distribution, Anniversary Gifts, Monthly reports, distribution of monthly call lists.
Weekly responsibilities include:
- Directors, Sales and Education and SEE travel and calendar, customizing weekly reports for distribution, Weekly Sales Recaps, Collateral reports, Turnover reports and vacancy recaps.
Retailer meeting - needed support:
- Meeting preparation (PowerPoint, retailer books, reports, analysis, etc.), Meeting set up (room set-up, ordering food, travel arrangements)
College/University degree preferred
0-2 years of related experience
Excellent organizational, communication and computer skills required.
Should possess strong interpersonal skills.
Computer skills: Outlook, Microsoft Word for Windows and Excel.
Power Point for setting up corporate presentations.
Primary Location: Americas-US-California
Job Type: Standard
Shift: 1st (Day) Shift
Job Number: 164459