The Estee Lauder Companies Jo Malone London - Personal Assistant to the VP (Maternity Cover) in London, United Kingdom

Jo Malone London - Personal Assistant to the VP (Maternity Cover)

Brand: Jo Malone


As one of beauty’s fastest growing brands, Jo Malone London is steeped in British Heritage and defined by an unconventional sense of sophistication; timeless and elegant…but always infused with a charming dash of wit and whimsy.

It is exactly these distinctly British qualities that are at the heart, of Jo Malone London. Since inception in 1994 Jo Malone London has become a name internationally synonymous with all that is most coveted in British style.

At Jo Malone London, we are committed to building a world class brand by developing talented people. We are a creative force dedicated to encouraging our employees to create, innovate and strive for the best. In working with world-renowned master perfumers and London's leading creative talent Jo Malone London is enduringly at the forefront of perfumery.

We are currently recruiting for the role of PA to the Vice President/General Manager.


  • Providing extensive administrative and secretarial support to General Manager and ensuring the effective running of the General Manager’s and Brand office

  • Organising, planning and assisting with the execution of external meetings, brand meetings and brand functions

  • Brand contact point for internal and external business matters

  • Coordination of all brand conferences and special projects


  • Maintaining an up to date calendar for VP/GM

  • Organisation of the Management Team's diaries for status updates as required

  • Email management for General Manager

  • Responding to all emails, letters and incoming calls in a courteous and effective manner, maintaining emails and invitations; ensuring the VP/GM is aware of messages at all times

  • Maintaining efficient filing system

  • Arrange Visas and travel for international travel

  • Submit all expenses in a timely manner

  • Arranging hotel and travel for General Manager and their direct reports as necessary

  • Liaising and maintaining close contact with other Gloucester Place, Fitzroy Place, field based and Kites Croft departments on General Manager’s behalf

  • Executing and concluding special projects as defined by the General Manager

  • Distributing all collateral for management meetings, documenting the notes and follow up actions required

  • Providing IT support and raising calls with GIS for General Manager

  • Attend ELC PA Meetings on behalf of the brand

  • Preparing inductions and intranet announcements for new starters and updating org charts

  • Maintain a sustained level of all office stationary and branded printed materials


  • Working with the Events and AV companies to coordinate and execute excellent standard bi-annual Brand Conferences within budget, collating conference feedback post event

  • Collating PowerPoint presentations for Conferences and Retailer strategy meetings

  • Assisting Global office with Roundtable meetings

  • Collaboratively working together with other General Manager’s PAs for brand events

  • Co-ordination of office moves

  • Maintaining record of holiday dates for office personnel



  • Raise and monitor PO’s as required in a timely and accurate manner

  • Establish and maintain excellent relationships with cross-functional groups (Sales, Marketing, BMG, Creative, PR, and Education)

  • Attend regular Training seminars to broaden Jo Malone London philosophy and brand understanding

  • Manage and respond to requests from all internal and external departments in a timely and efficient manner

  • Maintain strong awareness of boutique activity and build effective relationships with store staff and field personnel

Job: Administrative

Primary Location: Europe, Middle East, Africa-GB-ENG-London

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 173895