The Estee Lauder Companies Administrative Assistant in New York, New York
Brand: Estée Lauder Companies Corporate Departments
The Administrative Assistant’s primary role will be to support the Vice Presidents & staff with administrative and coordination duties. The Administrative Assistant will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar, preparing for meetings and managing travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions.
Organize and optimize daily workflow for VPs. Prepare and manage any correspondence, reports, presentations, etc. as needed. Coordinate all aspects of travel when requested.
Proactively manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.
Provide administrative support to ensure effective and efficient meetings. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc.
Provide administrative support to on site consultants as need be.
Assist in the the preparation and delivery of yearly strategy books – including prep meetings, supplies, duplicating and distribution.
Interface appropriately with a broad array of internal and external stakeholders, including senior executives, internal and external, company employees at all levels and external callers and vendors.
Perform project work as requested, using MS Office computer skills as needed.
Process monthly expense reports. Manage incoming bills and statements related to expense report processing.
Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests.
Order office supplies and handle other office related procurement activities as needed.
Receive visitors and ensure they are properly hosted and escorted at all times.
Work closely with other administrative resources within GIS to assist w/ phone coverage, vacation coverage, assistance w/ critical special projects.
Position requires 1-2 years experience in a corporate environment providing administrative support.
Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature.
Excellent communication, writing and organizational skills.
Ability to “proactively ‘anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.
Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.
A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required.
Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
Results oriented with the ability to complete assignments in a timely manner.
Ability to handle multiple priorities.
Highly developed customer service skills.
Minimum Education Level: High School Diploma required.
The ideal candidate must be driven, mature and enjoy working in a fast-paced, high-pressure environment that is results driven. He/she must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, exceptional organizational skills and the ability to maintain a realistic balance among multiple priorities.
Embraces and Initiates Change: Distinguishes what to preserve and what to change. Has the courage to initiate and lead the changes that drive success.
Builds Collaborative Relationships: Builds relationships based on trust and respect. Promotes the inclusion of diverse knowledge, skills, and experiences to achieve results.
Demonstrates Learning Agility: Ability to anticipate change, face reality, draw conclusions, and swiftly mobilize to adapt to changing needs and demands.
Strives for Excellence in Execution: Proactively seeks ways to improve personal and organizational
effectiveness to meet current and future business needs. Learns equally from successes and failures.
Job: Information Technology / GIS
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
Job Number: 163567