The Estee Lauder Companies Administrative Assistant in New York, New York

Administrative Assistant

Brand: Estée Lauder Companies Corporate Departments


The Administrative Assistant’s primary role will be to support the Vice Presidents & staff with administrative and coordination duties. The Administrative Assistant will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar, preparing for meetings and managing travel. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism in all interactions.

  • Organize and optimize daily workflow for VPs. Prepare and manage any correspondence, reports, presentations, etc. as needed. Coordinate all aspects of travel when requested.

  • Proactively manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.

  • Provide administrative support to ensure effective and efficient meetings. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc.

  • Provide administrative support to on site consultants as need be.

  • Assist in the the preparation and delivery of yearly strategy books – including prep meetings, supplies, duplicating and distribution.

  • Interface appropriately with a broad array of internal and external stakeholders, including senior executives, internal and external, company employees at all levels and external callers and vendors.

  • Perform project work as requested, using MS Office computer skills as needed.

  • Process monthly expense reports. Manage incoming bills and statements related to expense report processing.

  • Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests.

  • Order office supplies and handle other office related procurement activities as needed.

  • Receive visitors and ensure they are properly hosted and escorted at all times.

  • Work closely with other administrative resources within GIS to assist w/ phone coverage, vacation coverage, assistance w/ critical special projects.


  • Position requires 1-2 years experience in a corporate environment providing administrative support.

  • Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature.

  • Excellent communication, writing and organizational skills.

  • Ability to “proactively ‘anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.

  • Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.

  • A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required.

  • Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.

  • Results oriented with the ability to complete assignments in a timely manner.

  • Ability to handle multiple priorities.

  • Highly developed customer service skills.

  • Minimum Education Level: High School Diploma required.


The ideal candidate must be driven, mature and enjoy working in a fast-paced, high-pressure environment that is results driven. He/she must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, exceptional organizational skills and the ability to maintain a realistic balance among multiple priorities.

  • Embraces and Initiates Change: Distinguishes what to preserve and what to change. Has the courage to initiate and lead the changes that drive success.

  • Builds Collaborative Relationships: Builds relationships based on trust and respect. Promotes the inclusion of diverse knowledge, skills, and experiences to achieve results.

  • Demonstrates Learning Agility: Ability to anticipate change, face reality, draw conclusions, and swiftly mobilize to adapt to changing needs and demands.

  • Strives for Excellence in Execution: Proactively seeks ways to improve personal and organizational

effectiveness to meet current and future business needs. Learns equally from successes and failures.

Job: Information Technology / GIS

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Job Number: 163567