The Estee Lauder Companies Administrative Assistant, SVP North America, MAC in New York

Administrative Assistant, SVP North America, MAC

Brand: MAC



Provides administrative support to the SVP, Sales and AT&D NA in the Sales division. Position requires support in a fast paced environment. Key responsibilities: managing calendar, meetings, and travel arrangements. Effective communication, strong team work skills, and business deck preparation for tours, presentations, and meetings.


  • Provide administrative support to Senior Vice President of Sales and AT&D NA.

  • Schedule and coordinate appointments, meetings, and travel arrangements.

  • Prepare and maintain monthly expense reports.

  • Maintain Senior Vice President of Sales and AT&D NA calendar and management of ongoing appointments.

  • Type general correspondence to the Field and Retailers.

  • Maintain general hard files as well as Outlook files and Inbox management.

  • Prepare and build needed power point and presentations for all meetings and speaking engagements.

  • Provides day-to-day support to the Senior Vice President, including sorting/distributing mail, ordering supplies, processing invoices handle incoming telephone calls and take action as required.

  • Responsible for the organization and execution of bi-annual Strategic Sales meetings with Executive Field Directors, Marketing, Retail Events, and Sales Administration. Compile and distribute all reports necessary for meeting. Responsible for all negotiations with hotel including guest rooms, meeting rooms, equipment, banquets, and final invoice. Attend meeting and assist when necessary.

  • Collaborate with the NA administrative staff in the New York office to effectively communicate the Senior Vice President meeting dates, tours, and anticipate information required from the NA executives for these activities.

  • Upkeep of department product closet.

  • Assist with miscellaneous projects as needed.



  • 3 years in corporate or related environment

  • Computer skills required: Microsoft Word for Windows, Excel and PowerPoint, Outlook.

  • Ability to handle fast paced and ever changing environment

  • Must be able to work with multiple priorities, detail oriented and follow-through to meet deadlines.

Job: Administrative

Primary Location: Americas-US-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 164217