The Estee Lauder Companies Administrator, Meeting Planner, Estee Lauder in New York

Administrator, Meeting Planner, Estee Lauder

Brand: Estée Lauder



The Administator, North America Education is responsible for overseeing and coordinating all aspects of education seminar planning. This individual will works closely with the North America Education Development and Services team and North America Field in planning, coordinating, and scheduling seminars, implementing logistics and organizing all shipments to scheduled seminars. They are responsible for managing all seminar information on the Education Seminar Website and reconciling the AMEX Recon Tool for budget tracking. Thorough communication and follow-up is required to ensure all details are accounted for in the planning process of seminars.


  • Manages all details of Education seminars in hotels, training centers and in-store locations for 27 Education Executives.

 Fall, Spring and Holiday Seasonal Learning Labs for all Beauty Advisors

 Beautiful Start Seminars for new Beauty Advisors

 3-Minute Beauty Seminars

 In-store Seminars

  • Negotiate and build strong relationships with hotels to meet established benchmark costs by market without compromising brand expectation. Review and approve all contracted Banquet Event Orders.

  • AMEX/Budget Reconciliation

 Oversee the spending of $2.0M for the East, Central and West Training School budget.

 Analyze charges for each invoice and input into the Education Seminar Website under the Seminar Expense Detail Worksheet.

 AMEX Recon Tool/monthly statements – ensure date/type of seminar input accurately and back-up invoice is attached.

 Monthly reconciling in AMEX Recon Tool, an average of 80-100 charges.

  • Ensures all information pertaining to each seminar is entered into the Education Seminar Website:

 Hotel locations, dates of seminars, enrollment, budget information

 Estimate & actual costs and final attendance

 Partners with the Sales Field on the Enrollment and Invitation process of BA’s attending Seminars

  • Works closely with external fulfillment house to project manage and ensure materials are delivered to all seminar locations across the country

 Oversee Education Seminar allocations and shipping logistics with the fulfillment house for seasonal seminars for all 3 territories, over 9,000 Beauty and Advisors and field personnel in total.

  • Partner with Field Executives to ensure website enrollment process is enforced with the goal of reaching 100% attendance at seminar.

 Compile data analysis using Education Website to create “No Show” spending analysis each season. The analysis is compared from season to season and distributed to Sr. Level Management and Field.

  • Work closely with Director and team to coordinate the North America Education and Sales Conferences – 2 meetings throughout the Fiscal Year.

  • Manage the 14th Floor Training Center. Work with NYO to communicate Seasonal Labs twice a year and organize attendance. Communicate NYO attendance with EE’s prior to seminar. Responsible for booking a matron for Learning Labs. Book the room for other groups throughout the year.



  • Undergraduate degree required

  • Position requires 2 years related experience.

  • Excellent written and verbal communication skills

  • Must be highly detail-oriented, team player and strategic

  • Excellent organizational, customer service, analytical and communication skills.

  • Possess the ability to manage multiple projects and work under deadlines

  • Proficient in all Microsoft Applications; Word, Excel

Job: Administrative

Primary Location: Americas-US-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 163687