The Estee Lauder Companies Supply Chain Coordinator - Regional Supply Chain in Singapore

Supply Chain Coordinator - Regional Supply Chain

Brand: Estée Lauder Companies Corporate Departments

Description

JOB RESPONSIBILITIES:

Meeting scheduling, Travel Booking Events/Conference Planning (50%)

  • Provide administrative support to team including meeting scheduling, all administration coordination & travel arrangements

  • Organize & coordinate all meetings with stakeholders from affiliate, region/functions and global and any external vendors when applicable

  • Prepare, provide and consolidate all meeting materials, meeting minutes and follow up actions

  • Arrange travel bookings, manage all travel expense according to corporate T&E policies

  • Manage all logistics and coordinate cross country meetings or events including agenda preparation, venue selection and bookings and overseas visitor’s application. Provide recommendation to manager on cost and efficiency

  • Manage the end to end planning and execution of Supply Chain Annual Conference (ACE [DP/IM] and various events which includes concepts, themes, logistics & venue sourcing, collaterals (printed materials), gifts etc.

Administration: (30%)

  • Support the department in creation of P/Os for supplies

  • Serve as a department POC for SAP system – creation of codes

  • Administer the quarterly SAP users validations

  • Plan & execute departmental / social events

  • Special supply chain / department projects

Analytics and Reports (20%)

  • Gather, compile, verify update and disseminate various KPIs reports on monthly and periodic basis

  • Compile and collect data for KPIs reporting

Qualifications

REQUIREMENTS:

  • Diploma or above with a minimum of 5 years of relevant experience in providing professional executive assistant and administrative support to senior executives in a multi-national company.

  • Independent, mature and can demonstrate the company high-touch values in services deliveries.

  • Demonstrate a good understanding of technical and business vocabulary and a detailed knowledge of the organization’ operations, procedures and people.

  • Excellent interpersonal skills and ability to communicate effectively with all levels of personnel across global, regional and local offices.

  • Self-motivated with a strong sense of responsibility and team work spirit.

  • Highly organized with attention to details, deadlines, and quality of work.

  • Ability to critically analyze information and handle multiple tasks with good judgment and discretion.

  • Have a sense of urgency and excellent time management.

  • Willing to immerse in a dynamic and fast-paced environment.

  • Excellent computer skills in MS office, ie Powerpoint, Excel or Visio.

  • Excellent communication skills in English is required and with other language.

  • Needs to be able to bond multiple functional teams thru events and gatherings.

Job: Administrative

Primary Location: Asia Pacific-Singapore

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 174203