The Estee Lauder Companies Contract Executive Assistant, M•A•C, Asia Pacific (6 months contract) in Hong Kong, Hong Kong

Contract Executive Assistant, M* A* C, Asia Pacific (6 months contract)

Brand: MAC


Position Summary:

Ensure the smooth running of the department in regional office. Provides an environment where effective administration, good organizational and planning support is given to the Vice President/General Manager in getting work done efficiently and effectively.

Roles & Responsibilities:


  • Setup on-going calls / meetings with local affiliates, APAC functions, Global partners, etc.

  • Arranging all business trips (hotel, flight, etc.)

  • Initiate and execute all special projects as directed

  • Work closely with the team to obtain and gather relevant business information, collate and consolidate as directed.

  • Assist in the preparation of presentation and documentation; tabulate and summarize raw data into charts, graphs and/or reports.

  • Plan, organize and manage department’s calendar, team members’ business meetings and travel arrangements; provide monthly update to Regional master calendar.

  • Work closely with Regional Procurement, Affiliate Market, Regional Office in organizing / preparing Brand conferences, workshops and roundtable meetings.

  • Arrange mini-workshops with each market;

  • Plan, coordinate and manage, from start to end, as expert Conference & Meeting Organizer – from venue selection, event set up, logistics arrangement & support, cum complete expense report.

  • Coordinate departmental T&E and miscellaneous expenses for processing and reimbursements.

  • Assist in annual budget planning and prepare monthly budget reconciliation.

  • Maintain and update filing system and department library for safe-keeping and easy retrieval of information.

  • Create shopping carts for office needs and as point person for SAP access.

  • Observe and implement established policies and procedures.

  • Work with NYO on regular information coordination and/or dissemination.

  • Manage and support miscellaneous / ad hoc matters.


Skills and Requirements:

  • Fluent in English is a must;

  • Minimum 5 years of relevant working experience

  • Excellent interpersonal skills with ability to communicate effectively with all levels of personnel

  • Strong administrative skills, well organized, capable to prioritize a work and follows-up proactively

  • Computer savvy – MS Word, Excel and Power Point as minimum requirements.

  • Service oriented and enjoys working with people

  • Meticulous and thorough – attention to details

  • Highly adaptable person and a team player

  • Capable to work in a matrix organization with dual reporting;

  • Energetic and good learning attitude

Job: Administrative

Primary Location: Asia Pacific-CN-Hong Kong

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

Travel: No

Job Number: 1810571