The Estee Lauder Companies Contract Executive Assistant, M•A•C, Asia Pacific (6 months contract) in Hong Kong, Hong Kong
Contract Executive Assistant, M* A* C, Asia Pacific (6 months contract)
Ensure the smooth running of the department in regional office. Provides an environment where effective administration, good organizational and planning support is given to the Vice President/General Manager in getting work done efficiently and effectively.
Roles & Responsibilities:
Setup on-going calls / meetings with local affiliates, APAC functions, Global partners, etc.
Arranging all business trips (hotel, flight, etc.)
Initiate and execute all special projects as directed
Work closely with the team to obtain and gather relevant business information, collate and consolidate as directed.
Assist in the preparation of presentation and documentation; tabulate and summarize raw data into charts, graphs and/or reports.
Plan, organize and manage department’s calendar, team members’ business meetings and travel arrangements; provide monthly update to Regional master calendar.
Work closely with Regional Procurement, Affiliate Market, Regional Office in organizing / preparing Brand conferences, workshops and roundtable meetings.
Arrange mini-workshops with each market;
Plan, coordinate and manage, from start to end, as expert Conference & Meeting Organizer – from venue selection, event set up, logistics arrangement & support, cum complete expense report.
Coordinate departmental T&E and miscellaneous expenses for processing and reimbursements.
Assist in annual budget planning and prepare monthly budget reconciliation.
Maintain and update filing system and department library for safe-keeping and easy retrieval of information.
Create shopping carts for office needs and as point person for SAP access.
Observe and implement established policies and procedures.
Work with NYO on regular information coordination and/or dissemination.
Manage and support miscellaneous / ad hoc matters.
Skills and Requirements:
Fluent in English is a must;
Minimum 5 years of relevant working experience
Excellent interpersonal skills with ability to communicate effectively with all levels of personnel
Strong administrative skills, well organized, capable to prioritize a work and follows-up proactively
Computer savvy – MS Word, Excel and Power Point as minimum requirements.
Service oriented and enjoys working with people
Meticulous and thorough – attention to details
Highly adaptable person and a team player
Capable to work in a matrix organization with dual reporting;
Energetic and good learning attitude
Primary Location: Asia Pacific-CN-Hong Kong
Job Type: Standard
Shift: 1st (Day) Shift
Job Number: 1810571