The Estée Lauder Companies attracts the most outstanding people from diverse industries and nurtures their talents. Whether they work in one of our stores, on a production line, at our corporate headquarters in New York City or in one of our affiliates worldwide, our employees take pride in their contributions to our success.
The Estee Lauder Companies Executive Assistant, Retail, APAC in Hong Kong SAR, China
Executive Assistant, Retail, APAC
Brand: Estée Lauder Companies
support and ensure the smooth running of the Regional Retail day to day
functions. The ideal candidate will have previous experience in office
administration and Retail and will be able to work in a fast-paced, constantly
changing environment. The ability to
interact with employee at all levels, remaining flexible, proactive,
resourceful, and efficient is critical. The ideal candidate will be able to
grow into a role with increased business facing opportunities and expand
responsibilities to better support the Retail team.
Plan, organize and manage department’scalendar and support team members’ business meetings and travel arrangements
Setup on-going Retail update calls /meetings with local affiliates, APAC functions, Global partners, etc.
Support in arranging logistics fortravel and meetings including hotel, flight and meeting schedule, etc.
Work closely with procurement,affiliate market, regional office in organizing / preparing conferences,workshops and roundtable meetings.
Coordinate T&E and miscellaneousexpenses for processing and reimbursements.
Maintain and update filing system anddepartment library for safe-keeping and easy retrieval of information.
Create shopping carts for office needsand act as point person for SAP access.
Manage and support miscellaneous / adhoc matters as assigned.
Work closely with the team to obtainand gather relevant business information, collate and consolidate as directed.
Assist in the preparation ofpresentation and documentation; tabulate and summarize raw data into charts,graphs and/or reports.
Provide support for various Retailinitiatives
Supportdevelopment of overall Regional Retail Strategy
Supportin business analysis and presentations relating to Regional Retail
Coordinatewith business stakeholders and support in organizing meetings and communicatingto stakeholders
Supportin coordination needed for rolling out key Retail initiatives and properlycommunicating to all necessary stakeholders
Supportin rollout of Regional Programs, championing collaboration with all teams:internal customers/end users, brand leads, vendors, corporate support partners,and IT
Activelyengages with different stakeholders and provides ongoing support based onhands-ng knowledge of Regional Retail solutions
Providessupport in Change Management and Training initiatives as needed to furtheradvance Regional Retail
Excellent command oforal/written English
Minimum5 years of relevant working experience
Experienceworking in Retail Industry
Excellentinterpersonal skills with ability to communicate effectively with all levels ofpersonnel
Strongadministrative skills, well organized, capable to prioritize a work andfollows-up proactively
Computersavvy – MS Word, Excel and Power Point as minimum requirements.
Serviceoriented and enjoys working with people
Meticulous andthorough – attention to details
Highly adaptableperson and a team player
Capable to workin a matrix organization with dual reporting;
Energetic andgood learning attitude
Very agile andcan-do spirit
Primary Location: Asia Pacific-CN-Hong Kong, SAR of China
Job Type: Standard
Shift: 1st (Day) Shift
Job Number: 198730