The Estee Lauder Companies Administrative Assistant II, Estee Lauder Companies Online in New York, New York

Administrative Assistant II, Estee Lauder Companies Online

Brand: Origins

Description

Administrative Assistant II, Estee Lauder Companies Online

POSITION SUMMARY:

This role will provide administrative support to two Ecommerce Vice Presidents. In this role they will be providing administrative support and managing the daily business of the department.

KEY RESPONSIBILITIES:

  • Organize daily work flow for Vice Presidents

  • Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail on daily basis. Organize and maintain filing system.

  • Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.

  • Provide the needed administrative support to ensure effective and efficient meetings. Prepare agendas and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.

  • Coordinate travel arrangements.

  • Process monthly expense reports. Manage incoming bills and statements related to expense report processing.

  • Assist with creating presentations and documents

  • Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that can be dealt with.

  • Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement.

  • Processing Invoices - Obtain signatures and forward for processing

  • Assist with projects as needed. These include data analysis and reports, spreadsheets, presentations, etc. Handle independent projects and other duties as assigned.

  • Works on special projects as needed

  • New Hire / Termination Processing

Qualifications

  • Position requires minimum of 3 years administrative experience in a corporate environment.

  • Must be committed to working in a team environment.

  • Must be able to support concurrent tasks across multiple groups.

  • Excellent attention to detail, follow up, and follow through.

  • Strong time management and prioritization skills

  • Must be proficient using Microsoft Office Suite.

  • Excellent interpersonal skills, including written and oral.

  • Must be detail oriented, flexible and adaptable to changes.

  • Sound judgment and decision making skills.

  • Able to handle superior level of confidentiality.

  • May require extended hours during peak project times.

Job: Online / E-Commerce

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Job Number: 194818