The Estee Lauder Companies Administrative Assistant International New Business Development in New York, New York

Administrative Assistant International New Business Development

Brand: Estée Lauder Companies

Description

Provide support to the Vice President, International Business Development

KEY RESPONSIBILITIES:

  • Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.

  • Provide the needed administrative support for meetings which may include, but not limited to, gathering and organizing meeting materials in advance, reserving conference rooms and working with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.

  • Assist with senior management event planning and execution where necessary

  • Organize and coordinate complex travel arrangements and detailed itineraries.

  • Process monthly expense reports. Manage incoming bills and statements related to expense report processing. Manage any bills and invoices related to departmental procurement.

  • Handle incoming telephone calls and take action as required; problem solve. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that need to be dealt with.

  • Order office supplies and handle other office related procurement activities as needed.

  • Assist with projects as needed. These include reports, spreadsheets, presentations, etc. Handle independent projects and other duties as assigned.

  • Prepare and manage any correspondence, reports, presentations as needed. Organize and maintain filing system.

  • Provide general support to International Business Development team, including scheduling complex senior meetings, general administrative work, travel and expense support

Qualifications

  • Position requires 2-3 yearsadministrative experience

  • Additional language skills a plusfor interaction with international regions/retailers.

  • Must have advanced PowerPointskills

  • Must be highly organized anddetail-oriented, while also being able to grasp the "big picture".Ability to manage interruptions and distractions while multi-task ineffectively. Display professionalism, diplomacy and discretion especially whenhandling matters of a confidential nature.

  • Exhibit excellent communication,writing, and organizational skills; ability to remain calm under pressure;proactive planning skills a must.

  • Must have a strong work ethic witha high level of integrity

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply.

Job Number: 194252