The Estee Lauder Companies Administrative Assistant, SVP Consumer Marketing, MAC in New York, New York
Administrative Assistant, SVP Consumer Marketing, MAC
Provide general adminstrative support to the Senior Vice President, Consumer Engagement and specific initiative support for the Department.
Schedule and maintain high volume of calendar meetings: confirming guest attendance, coordinating conference call bridges, booking and setting up meeting rooms, preparing copies for attendees, and managing all catering details (as needed)
Routine filing, faxing, photocopying and managing agenda on SVP’s behalf.
Organize and book travel arrangements including detailed itinerary and organization of all necessary documents (air, hotel, car service, visas).
Manage monthly expense report submissions.
Manage monthly update of Department budget tracking spreadsheets, submission of New Vendor forms, processing and electronic filing of invoices, meeting with Finance to manage monthly accruals and accounting reports.
Assist with setup of large cross-functional meetings, confirming guest attendance, coordinating conference call bridges, booking and setting up meeting rooms , preparing copies for attendees, and managing all catering details (as needed).
Order all computer equipment for Department and manage New Hire checklist setup needs.
Manage weekly Department update of materials to the IMW.
Schedule and attend team meetings; oversee agenda and issue meeting notes.
Act as Department point person for incoming inquiries and general requests.
Order and maintain office supplies, interoffice mailings, and shipments to outside partners.
Maintain library of International ad copies and library of product collection samples.
Manage coordination of all team updates for Key dates, Team Status, Marketing calendars, Regional presentations, TTT presentations, and the Marketing Fact Book.
Assist with collateral and other tracking documents & inventory reports.
Assist with adhoc Marketing & Artist Relations projects as needed
Assist Senior Vice President of Marketing with all presentations and PowerPoint needs.
3 years related experience
College or University degree preferred.
Highly proficient in Excel, PowerPoint, Microsoft word. Ability to create new worksheets, schedules, and edit documents
Ability to multi-task many projects at once
Ability to manage multiple budgets and edit spreadsheet formulas
Ability to work well independently and problem-solve
Maintains good business judgment and professional conduct with all others
Aptitude for fast-paced creative environment with many challenging personalities
Highly organized with great attention to details
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 184425