The Estee Lauder Companies Administrative Assistant to the Group President International in New York, New York

Administrative Assistant to the Group President International

Brand: Estée Lauder Companies Corporate Departments

Description

The Administrative Assistant’s primary role is to facilitate and support the day-to-day responsibilities of the Group President, International. They will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar and preparing for meetings. The Administrative Assistant will provide a high-touch approach to administrative duties, while working in conjunction with the Executive Assistant.

The ideal candidate is extremely detail-oriented, flexible, solution-oriented, ability to work in a fast-paced, highly demanding work environment while always exhibiting exceptional customer service and professionalism in all interactions.

Key Responsibilities:

  • Execute all tasks with operational excellence.

  • Strategically manage Outlook calendar and handle all scheduling matters (schedule appointments and meetings). Coordinate and update any meeting request changes that occur during the day.

  • Gather and organize meeting materials in advance for Group President, International.

  • Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, transportation, catering, etc.

  • Review and prioritize President’s emails and escalating critical matters for resolution.

  • Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests.

Work in hand-in-hand with Executive Assistant and assist with various meetings and events.

  • Anticipate the needs of the office and ensure all required resources are on hand.

  • Proven ability to handle confidential information with discretion.

  • Provide temporary administrative support when needed to visiting regional presidents, and executives. Work with regional executive assistants for coordination as necessary.

  • Be a resource for the regional executive assistants and International cluster.

  • Perform project work as requested.

  • Organize and maintain filing system, order office supplies as necessary.

  • Have strong knowledge of:

  • Coordinating complex travel itineraries.

  • Tracking and compiling expense reports.

Qualifications

  • Position requires 3 years’ experience in a corporate environment providing administrative support for a senior level executive.

  • Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature.

  • Excellent communication, writing and organizational skills.

  • Highly detail-oriented, while also being able to grasp the “big picture”.

  • Ability to proactively to anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.

  • Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.

  • Perform project work as requested.

  • The ability to remain calm under pressure, and a commitment to excellence are required.

  • Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.

  • Results oriented with the ability to complete assignments in a timely manner.

  • Ability to handle multiple priorities and make clear and timely decisions.

  • Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals.

  • Highly developed customer service skills.

  • Proficient in additional language(s) preferred.

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 183233