The Estee Lauder Companies Administrative Assistant to the Group President International in New York, New York
Administrative Assistant to the Group President International
Brand: Estée Lauder Companies Corporate Departments
The Administrative Assistant’s primary role is to facilitate and support the day-to-day responsibilities of the Group President, International. They will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar and preparing for meetings. The Administrative Assistant will provide a high-touch approach to administrative duties, while working in conjunction with the Executive Assistant.
The ideal candidate is extremely detail-oriented, flexible, solution-oriented, ability to work in a fast-paced, highly demanding work environment while always exhibiting exceptional customer service and professionalism in all interactions.
Execute all tasks with operational excellence.
Strategically manage Outlook calendar and handle all scheduling matters (schedule appointments and meetings). Coordinate and update any meeting request changes that occur during the day.
Gather and organize meeting materials in advance for Group President, International.
Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, transportation, catering, etc.
Review and prioritize President’s emails and escalating critical matters for resolution.
Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests.
Work in hand-in-hand with Executive Assistant and assist with various meetings and events.
Anticipate the needs of the office and ensure all required resources are on hand.
Proven ability to handle confidential information with discretion.
Provide temporary administrative support when needed to visiting regional presidents, and executives. Work with regional executive assistants for coordination as necessary.
Be a resource for the regional executive assistants and International cluster.
Perform project work as requested.
Organize and maintain filing system, order office supplies as necessary.
Have strong knowledge of:
Coordinating complex travel itineraries.
Tracking and compiling expense reports.
Position requires 3 years’ experience in a corporate environment providing administrative support for a senior level executive.
Exemplary professionalism, diplomacy and discretion when handling matters of a confidential nature.
Excellent communication, writing and organizational skills.
Highly detail-oriented, while also being able to grasp the “big picture”.
Ability to proactively to anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues.
Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.
Perform project work as requested.
The ability to remain calm under pressure, and a commitment to excellence are required.
Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
Results oriented with the ability to complete assignments in a timely manner.
Ability to handle multiple priorities and make clear and timely decisions.
Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals.
Highly developed customer service skills.
Proficient in additional language(s) preferred.
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 183233