The Estee Lauder Companies Administrative Assistant Travel Retail Worldwide in New York, New York

Administrative Assistant Travel Retail Worldwide

Brand: Estée Lauder Companies Corporate Departments

Description

The Administrative Assistant will be responsible for administrative support for the Vice President of Strategy & New Business Development Travel Retail Worldwide and Vice President/ General Manager of Tom Ford Beauty, Kilian and Darphin Travel Retail Worldwide while providing indirect support to the overall teams.

  • Prepare and manage Vice Presidents’ travel schedule, travel bookings, calendar, reservations, etc.

  • Coordinate all technology support – phone, computer, printer, and ad hoc office maintenance

  • Prepare and manage Vice Presidents’ expense reports – organization, preparation, reporting and submitting monthly

  • Responsible for the efficient and timely processing and approval of vendor invoices (receive, process, and payment)

  • Assist in any meeting, trade show coordination

  • Maintain product closet

  • Manage department trackers, including vacation charts, contact lists, etc.

  • Maintain department SharePoint site

  • Provide backup to the Executive Assistant of the President of Travel Retail

  • Support with miscellaneous administrative support

Qualifications

  • 2 years related experience

  • University degree preferred

  • Ability to keep information in a confidential manner

  • Project management skills – must demonstrate the ability to handle multiple projects in a fast-paced environment

  • Ability to build collaborative relationships across all departments

  • Excellent oral and written communication skills

  • Fully capable of using MAC & PC software including Outlook, Excel, PowerPoint, and Word

  • Detailed oriented with excellent interpersonal and customer service skills

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 1813706