The Estee Lauder Companies Coordinator, ELCV Finance and GBSC in New York, New York

Coordinator, ELCV Finance and GBSC

Brand: ELCV

Description

The ELCV Coordinator serves as administrative support to the VP, Supply Chain as well as supporting both Supply Chain and Finance on Coordinator projects in support of these two functional areas under direct supervision requiring independent judgment, the ability to display and summarize data for analysis. Work involves gathering, collecting, recording, tracking, verifying and providing data and information to others on functional unit processes and procedures.

Supply Chain

  • Serve as contact person for functional unit projects.

  • Create and design tools to accomplish project objectives (e.g. Excel spreadsheets with formulas).

  • Compile information from standard sources and prepares data reports.

  • Serve as liaison and collaborate between multiple departments/outside contacts to complete tasks.

  • Manage and coordinates processes to ensure adherence to timeline.

  • Ensure specific requirements are met.

  • Track, log, and follow up on progress.

  • Identify and escalate priority issues as necessary.

  • Monitor/manage databases and ensures timeliness and accuracy.

  • Provide technical assistance concerning system processes

  • Compose own communications and reports in areas of assigned responsibility as directed.

  • Strong project management skills, assist supply chain team in tracking programs

  • Assist supply chain team by owning the inventory/COG tracking and reporting

  • Calendar management for VP

  • PO management

  • Organize travel arrangements for VP

  • Submit expenses in GERs expense system

  • Track and submit all ELCV invoices

  • Gatekeeper of the ELCV product closet

Finance

Weekly:

1.Process ELCV Global Support Invoices & New vendor set-up

  • Receive invoice from ELCV team

  • Confirm appropriate budget coding

  • Create SC in SAP

  • Amit to approve SC order

  • Once approved and PO created- the invoice is sent to AP for payment with the PO#

  • Follow-up with AP and confirm payment with the vendor

  • Track invoices/payment in Excel

  • New Vendor Set-Up

-Request W9 and banking details from the vendor

-Complete New Vendor request form and get signatures from ED and VP of Finance

-Submit W9, banking details, and email thread detailing project to the P2P team

-Keep physical copies of the New Vendor request forms in binder

2.Process intercompany invoices for Rodin, Le Labo, and Becca

  • Email the invoice to VP of Supply Chain for an email approval

  • Ensure appropriate coding is listed on the invoice

  • Once approved and coding correct email the invoice to the NA payables team to process payment

3.Indirect Procurement Policy

  • Educate the ELCV team and brands on the IP policies to ensure compliance

  • Share an overview of the PO process

  • Share an overview of the vendor bidding process

Monthly

1.Manage the ELCV Sales Flash Report

  • Input the brand’s MTD and YTD results on the Corporate sales flash template

  • Review the #’s with Eyal to ensure accuracy

  • Issue the brand sales templates to Corporate by 9 am on BD3

2.Lead ELCV T&E Policy

  • Educate the ELCV team and brand’s on the T&E Policy and any updates

  • Review all expense reports routed to Amit for approval

  • Create a detailed report listing the employee report exceptions

  • Review exceptions with Amit

  • Email exceptions report and employee expense report to Caroline with Amit on copy for the official approval

  • Approve expense report in Concur

Qualifications

Knowledge

General exposure to procedures and concepts within the functions.

Business Expertise

General understanding of how the department integrates with others in accomplishing the objectives.

Problem Solving

Develop solutions to a variety of problems of moderate scope and complexity.

Impact of Error

Errors are usually limited to task related activities and may cause loss of time or customer/user dissatisfaction.

Contacts

Contacts are frequent with individuals representing other departments and/or representing outside organizations.

Interpersonal Skills

Information exchange requiring tact and diplomacy is a significant feature of the job.

Must use discretion regarding confidential information.

Years of Relevant Experience to Assume Role

1-2 years

Education

Bachelor's degree preferred but not required.

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 185992