The Estee Lauder Companies Coordinator, ELCV Finance and GBSC in New York, New York
Coordinator, ELCV Finance and GBSC
The ELCV Coordinator serves as administrative support to the VP, Supply Chain as well as supporting both Supply Chain and Finance on Coordinator projects in support of these two functional areas under direct supervision requiring independent judgment, the ability to display and summarize data for analysis. Work involves gathering, collecting, recording, tracking, verifying and providing data and information to others on functional unit processes and procedures.
Serve as contact person for functional unit projects.
Create and design tools to accomplish project objectives (e.g. Excel spreadsheets with formulas).
Compile information from standard sources and prepares data reports.
Serve as liaison and collaborate between multiple departments/outside contacts to complete tasks.
Manage and coordinates processes to ensure adherence to timeline.
Ensure specific requirements are met.
Track, log, and follow up on progress.
Identify and escalate priority issues as necessary.
Monitor/manage databases and ensures timeliness and accuracy.
Provide technical assistance concerning system processes
Compose own communications and reports in areas of assigned responsibility as directed.
Strong project management skills, assist supply chain team in tracking programs
Assist supply chain team by owning the inventory/COG tracking and reporting
Calendar management for VP
Organize travel arrangements for VP
Submit expenses in GERs expense system
Track and submit all ELCV invoices
Gatekeeper of the ELCV product closet
1.Process ELCV Global Support Invoices & New vendor set-up
Receive invoice from ELCV team
Confirm appropriate budget coding
Create SC in SAP
Amit to approve SC order
Once approved and PO created- the invoice is sent to AP for payment with the PO#
Follow-up with AP and confirm payment with the vendor
Track invoices/payment in Excel
New Vendor Set-Up
-Request W9 and banking details from the vendor
-Complete New Vendor request form and get signatures from ED and VP of Finance
-Submit W9, banking details, and email thread detailing project to the P2P team
-Keep physical copies of the New Vendor request forms in binder
2.Process intercompany invoices for Rodin, Le Labo, and Becca
Email the invoice to VP of Supply Chain for an email approval
Ensure appropriate coding is listed on the invoice
Once approved and coding correct email the invoice to the NA payables team to process payment
3.Indirect Procurement Policy
Educate the ELCV team and brands on the IP policies to ensure compliance
Share an overview of the PO process
Share an overview of the vendor bidding process
1.Manage the ELCV Sales Flash Report
Input the brand’s MTD and YTD results on the Corporate sales flash template
Review the #’s with Eyal to ensure accuracy
Issue the brand sales templates to Corporate by 9 am on BD3
2.Lead ELCV T&E Policy
Educate the ELCV team and brand’s on the T&E Policy and any updates
Review all expense reports routed to Amit for approval
Create a detailed report listing the employee report exceptions
Review exceptions with Amit
Email exceptions report and employee expense report to Caroline with Amit on copy for the official approval
Approve expense report in Concur
General exposure to procedures and concepts within the functions.
General understanding of how the department integrates with others in accomplishing the objectives.
Develop solutions to a variety of problems of moderate scope and complexity.
Impact of Error
Errors are usually limited to task related activities and may cause loss of time or customer/user dissatisfaction.
Contacts are frequent with individuals representing other departments and/or representing outside organizations.
Information exchange requiring tact and diplomacy is a significant feature of the job.
Must use discretion regarding confidential information.
Years of Relevant Experience to Assume Role
Bachelor's degree preferred but not required.
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 185992