The Estee Lauder Companies Coordinator, Global Human Resources in New York, New York
Coordinator, Global Human Resources
Brand: Estée Lauder Companies Corporate Departments
The Coordinator’s primary role will be to support the VP of Human Resources, Global HR with administrative and coordination duties. The Coordinator will achieve this goal by overseeing assigned projects or activities, coordinating daily schedules/calendar, preparing for meetings and managing travel and expenses. The ideal candidate will function under tight deadlines in a fast-paced, highly demanding work environment while exhibiting excellent customer service and professionalism
in all interactions.
Organize and optimize daily workflow for VP of Human Resources. Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail on a daily basis. Organize, maintain and enhance filing system.
Collection and coordination of employee trends and analytics (I.e., turnover, employee relations, talent movement, etc.).
Review and compliance of all staff expense submissions to adhere to policies.
Team meeting management and cadence for the year.
Coordination of talent management processes and key liaison with COE
Proactively manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.
Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transportation of materials, catering, etc.
Coordinate complex travel arrangements, both domestic and international and detailed itineraries.
Interface appropriately with a broad array of internal and external stakeholders, including senior executives, Board members, Company employees at all levels and external callers and vendors.
Process monthly expense reports. Manage incoming bills and statements related to expense report processing.
Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and pro-actively handle any routine matters and requests.
Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement.
Prepare and organize itineraries for incoming visitors. Provide temporary coordination support when needed to visiting executives. Receive external visitors and ensure they are properly hosted and escorted at all times.
Full knowledge of policies to ensure they are upheld and followed by HR Team.
Plans events for team and meetings with a high degree of excellence.
Position requires 3 years experience in a corporate and/or industry-related environment providing coordinator and administrative support for a senior level executive.
Exemplary professionalism and discretion when handling matters of a confidential nature.
Excellent communication, writing and organizational skills.
Strong computer skills are essential. Expertise on Outlook and the MS-Office product suite is a necessity, including Word, Excel and PowerPoint.
Ability to work well in a collaborative environment and interact effectively with all levels of management and employees.
Results oriented with the ability to complete assignments in a timely manner.
Ability to handle multiple priorities and make clear and timely decisions.
Ability to work with minimal supervision, set goals, create and implement action plans and monitor progress towards goals. .
Highly developed customer service skills.
Excellence in Microsoft office and technology to create and deliver presentations, spreadsheets, etc.
Job: Human Resources
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 187222