The Estee Lauder Companies Executive Assistant, Global Brand President, MAC in New York, New York

Executive Assistant, Global Brand President, MAC

Brand: MAC

Description

POSITION SUMMARY: Provides administrative and functional support to the Global Brand President. Position requires support in a fast pace environment. Key responsibilities: managing calendar, meetings, and travel arrangements.

PRINCIPLE ACCOUNTABILITIES:

  • Organize daily work flow for Global Brand President of M

  • A

  • C Cosmetics. Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail on daily basis. Organize and maintain filing system.

  • Manage Outlook calendars and handle all scheduling matters. Schedule appointments and meetings. Coordinate and update any meeting request changes that occur during the day.

  • Provide the needed administrative support to ensure effective and efficient meetings. Prepare agendas and issue meeting minutes when required. Gather and organize meeting materials in advance. Reserve conference rooms and work with Office Services for room-setups, audio-visual needs, security, transporting of materials, catering, etc.

  • Coordinate domestic and international travel arrangements; create detailed itineraries.

  • Prepare and organize itineraries for incoming visitors. Provide temporary administrative support when needed to visiting executives. Receive external visitors and ensure they are properly escorted at all times.

  • Process monthly expense reports. Manage incoming bills and statements related to expense report processing.

  • Handle incoming telephone calls and take action as required. Screen telephone calls when appropriate and proactively handle any routine matters and other requests that can be dealt with by the Executive Assistant.

  • Order office supplies and handle other office related procurement activities as needed. Manage any bills and invoices related to departmental procurement.

  • Assist with projects such as data analysis and reports, spreadsheets, presentations, etc. Handle independent projects and other duties as assigned.

  • Assist with other miscellaneous projects as needed.

Qualifications

  • Position requires at least 5 years in a corporate environment providing administrative support at an executive or senior executive level

  • Must be able to handle matters of a confidential nature with the utmost professionalism and discretion while using good judgment and diplomacy

  • Strong administrative skills are required. Must be highly organized and detail-oriented, while also being able to grasp the “big picture”

  • Excellent communication, writing, and organizational skills are required

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 182808