The Estee Lauder Companies Executive Assistant, Global Supply Chain in New York, New York
Executive Assistant, Global Supply Chain
Brand: Estée Lauder Companies Corporate Departments
Proactively manage the EVP’s calendar. Keep a holistic view of the calendar to meet various targets throughout the year (e.g. pdp meetings, talent planning, leadership schedule, vacation time). Ensure the EVP is on time throughout daily schedule.
Organize daily work flow for EVP. Prepare and manage any correspondence, reports, presentations, etc. as needed. Sort and review mail and email on a daily basis.
Ensure all PDP meetings are scheduled and completed on timely basis.
Create and schedule onboarding for new direct reports to EVP.
Work closely with Supply Chain Leadership Team to ensure EVP’s objectives are met
Organize logistics of SCLT meetings and dinners and assemble agendas and presentations for meetings.
Organize all preparations for the Global Supply Chain Strategy meeting including prep sessions, invites, catering, seating and Strategy Book assembly and distribution.
Interface appropriately/ manage correspondence with a broad array of internal and external stakeholders, including senior executives, Board members, and Company employees at all levels and external callers and vendors.
Manage department files both electronically and physically, continuing to edit the process to make things accessible and functional.
Prepare/ edit power points/ documents/ memos when needed.
Flexible hours to stay as needed, to assist on special projects and work flow. Ability to work with ease and efficiency in high activity work environments.
Clear communicator. Exceptional ability to articulate intricate concepts in a clear and succinct manner to break down a complex process. Problem solving skills are essential.
Ability to work in a dynamic and complex environment
Strong strategic thinking; ability to take a strategic view while at the same time deep-dive into complex issues and details as necessary.
Strong leadership and interpersonal skills in interacting with all levels within an organization; ability to influence others and leverage their strengths. Proven ability to align parties and enroll others by sharing convictions, integrating other points of view, making/facilitating compromises when necessary
Excellent organization, presentation and writing skills
This is what would go back to the Chief of Staff
Operationalize key strategic initiatives/ office priorities. Breakdown steps needed to move initiatives forward. Drive follow through across critical meetings and conversations. Identify obstacles, including resource allocation and role assignments.
Be thought partner for EVP, providing insights and solutions to help optimize results and foster efficiency.
Drive agendas for Supply Chain Leadership Team meetings/ LBF meetings/ etc.
“Connect the dots” across meetings/initiatives - ensure alignment and integration of structures, systems, processes and people to achieve desired outcomes; assess and redirect, recognize interdependencies and ensure alignment of strategies and activities
Conducts organizational reviews to assist in developing strategies and implementation plans to improve all aspects of department function(s) and drive efficiency within the organization/ Supply Chain.
Execute the development of the strategy from initial concept phase to completion and Cascade.
Work with communications to ensure consistent messaging from the EVP office throughout the year.
Primary Location: Americas-US-NY-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 182395