The Estee Lauder Companies Travel & Entertainment Expense Compliance Manager in New York, New York

Travel & Entertainment Expense Compliance Manager

Brand: Estée Lauder Companies Corporate Departments

Description

The primary purpose of the job is to manage Travel and Entertainment expenses on a global basis by liaising with Global, and Regional Finance Directors. Manage noncompliance and report findings to the Finance Directors for resolution. Analyze spend categories to ensure alignment to policy; and utilization of preferred suppliers. Monitor trends in policy compliance risks and issues – Identifies and propose potential process or policy changes or clarification to mitigate detected risks. Identify opportunities to increase savings to achieve greater efficiencies in support of company’s strategic initiatives. Create global reporting metrics using the reporting tools from card supplier, third party auditing and expense reconciliation tool. Disseminate data to financial stakeholders and Senior Management. Manage corporate meeting card analyst position by providing guidance, direction and support; overseeing the positions responsibilities and alignment with existing card program.

  • Review T/E policy exceptions for Senior Level executive’s expense for audit and policy compliance using the following electronic suite of tools (Concur, AMEX, Oversight).

  • Identifies trends utilizing intelligence reporting for non-compliance

  • Recommends possible policy modifications and process changes to reduce financial and other related risks.

  • Develops the communications to Corporate Card holders regarding program processes and procedures

  • Reviews specific expense reports at the request of management.

  • Initiates agenda and participates in vendor Quarterly Business Reviews

  • Coordinate T&E monthly meetings on behalf of the VP OS– provide agenda on topics of concern.

  • Coordinates on behalf of the VP OS regional bi-monthly meetings to review issues and concerns regarding overall card program.

  • Develops/publishes meaningful and actionable summarized information for management consumption on a monthly and quarterly basis by Region, Spender, Brand, and Supplier.

  • Identifies trends in non-compliance and spending by Region.

  • Disseminates data to Financial Stakeholders and Senior Management.

  • Updates T&E Policy as required – Global and Regional appendices.

  • Identify and review senior level compliance related matters – address as appropriate.

Qualifications

  • 5-8 years in a Corporate Environment

  • Self-motivating

  • Customer service centric

  • PC Proficient (excellent excel skills, word, power point, web-based vendor sites)

  • Excellent oral and written skills

  • Intellectually curious and inquisitive, critical thinking, ability to solve problems, travel related audit skills, ability to multi-task and handle multiple competing priorities.

  • Ability to communicate at all levels of management.

  • Knowledge of AMEX programs, Concur Expense Tool and Oversight Audit Tool.

Job: Administrative

Primary Location: Americas-US-NY-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 186507