The Estee Lauder Companies Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty in New York

Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty

Brand: Tom Ford Beauty


SUMMARY: Manage the Office of the VP Global Consumer Marketing, Communications & Education, Tom Ford Beauty to ensure effective ongoing operations.


  • Manage calendar including domestic and international travel and scheduling and prioritization of daily meetings.

  • Arrange all travel to include: itineraries, agendas, and visas.

  • Provide the necessary administrative support to ensure effective and efficient meetings: prepare meeting agendas and issue meeting minutes when required, gather and organize meeting materials in advance, reserve conference rooms and work with Office Services for room setups, audio-visual needs, security, transportation of materials, catering, etc.

  • Prepare and organize itineraries for incoming visitors; receive external visitors and ensure they are properly escorted at all times.

  • Edit and format presentation and meeting materials as needed.

  • Assist with projects and follow-ups for Consumer Marketing, Communication and Education teams.

  • Maintain up to date appointments, requests and agendas for events on calendar.

  • Handle incoming telephone calls and take action as required; proactively handle any routine matters.

  • Manage event RSVPs, and car service reservations.

  • Partner with VP to draft and generate appropriate correspondence required.

  • Review and organize all mail.

  • Handle expense reporting using GERS.

  • Order office supplies and handle other office related procurement activities as needed.

  • Occasionally support broader team and office for large meetings.



  • College/University graduate required.

  • 0-2 years in a corporate environment providing administrative support for a top executive level.

  • Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence.

  • Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.

  • Communication skills: possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally.

  • Excellent interpersonal skills.

  • Very strong attention to detail

  • Work collaboratively with all functions and departments within the organization.

  • Advanced computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint.

  • Must be comfortable working with diverse personalities in a highly complex, fast moving business environment.

  • A positive and calm demeanor.

  • International experience an asset.

  • Display professionalism, diplomacy and discretion when handling matters of a confidential nature.

Job: Administrative

Primary Location: Americas-US-New York

Job Type: Standard

Schedule: Full-time

Shift: 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 179335