The Estee Lauder Companies Administrative Assistant, Global Creative Services COE in New York
Administrative Assistant, Global Creative Services COE
Brand: Estée Lauder Companies Corporate Departments
SUMMARY: Manage two VPs in the Creative Services Center Of Excellence (COE), as well as general support for the COE team.
Manage calendar including domestic and international travel and scheduling and prioritization of daily meetings.
Arrange all travel to include: itineraries, agendas, and visas.
Provide the necessary administrative support to ensure effective and efficient meetings: gather and organize meeting materials in advance, reserve conference rooms and work with Office Services for room setups, audio-visual needs, security, transportation of materials, catering, etc..
Prepare and organize itineraries for incoming visitors; receive external visitors and ensure they are properly escorted at all times.
Maintain up to date appointments, requests and agendas for events on calendar.
Handle incoming telephone calls and take action as required; proactively handle any routine matters.
Handle expense reporting using GERS.
Order office supplies and handle other office related procurement activities as needed.
College/University graduate required.
1-2 years in a corporate environment providing administrative support
Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence.
Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.
Communication skills: possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally.
Excellent interpersonal skills.
Work collaboratively with all functions and departments within the organization.
Basic computer skills including Microsoft applications – Outlook, Word, Excel, PowerPoint.
A positive and calm demeanor.
Display professionalism, diplomacy and discretion when handling matters of a confidential nature.
Primary Location: Americas-US-New York
Job Type: Standard
Shift: 1st (Day) Shift
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. Job Number: 185272